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CLK 11R - Contract Administrator

Requisition #:  39199
Department: Min of Child & Family Dev
Ministry Branch / Division: Provincial Office/Procurement and Contract Management
Posting Close Date: 2017-03-31
Location: Victoria
Multiple Locations:
Job Type: Regular Full Time
Category: Administrative Services
Job Profile: 39199_58067_Contract_Administrator_JP_Final.docx
Job Summary:

Contract Administrator
Annual Salary: $40,998.81 - $46,409.47 
An eligibility list may be established
An exciting opportunity for an Administrative Professional

The Ministry of Children and Family Development provides services that support healthy, safe environments where children and youth are connected to their family and community. The ministry delivers the majority of its services locally through contracted agencies as well as through centrally administered provincial programs.

The operations arm of the Procurement and Contract Management Branch consists of five teams supporting the ministry’s 13 service delivery areas and the provincial office by providing procurement and contract management services for over 3,000 contracts spanning six business lines (Early Years, Children and Youth with Special Needs, Child and Youth Mental Health, Child Safety, Family Support and Children in Care, Adoption and Youth Justice).

Reporting to a Procurement and Contract Specialist, the Contract Administrator is responsible for managing the flow of documents and transactions throughout the procurement cycle and for administering all aspects of a wide variety of contracted services including preparing, tendering, and awarding contracts. Primary duties include working with Procurement and Contract Specialists in contract creation and processing; maintaining and updating contract records, status logs, and tracking systems; processing contractor invoices; providing contract roll-up data; tracking financial expenditures; working with Procurement Finance Officers, Accounts Payable and Finance in ensuring accuracy of financial information; drafting correspondence; communicating with field offices and service providers as required; and other related duties.

Working in a fast-paced environment with a high volume of work, the ideal candidate is a team player who is able to work with a diverse group of stakeholders, has excellent Word and Excel skills, is highly organized with good math skills, and is detail and accuracy oriented. The position requires good judgement, and the ideal candidate enjoys challenging work.
For full description of accountabilities and qualifications (education and experience), please review the attached job profile.

To learn more about this opportunity, please contact Ashley.Cowan@gov.bc.ca. DO NOT APPLY TO THIS EMAIL ADDRESS.  For more information about how to create or update your profile, please refer to the “How to Apply” section at the very bottom of this page.

Applications will be accepted until 11:59 pm Pacific Time on the closing date of the competition.


To be considered for this position, your application must clearly demonstrate how you meet the education and experience requirements as outlined in the attached job profile.

Applicants selected to move forward in the hiring process may be assessed on the knowledge, skills, abilities and competencies as outlined in the attached job profile.

A Criminal Record Check may be required.


Cover Letter Required: NO - Do not submit a cover letter as it will not be reviewed.

Résumé Required: YES - Ensure your résumé provides detailed information about your education and employment history as it relates to the required job qualifications. Your résumé must include the month and year(s) for each job in your employment history, as well as the job related responsibilities. If you do not clearly identify how you meet the education and experience requirements for the position, your application will not be considered.

Online Questionnaire: YES - As part of the application process, when you submit your profile you will be prompted to fill out an online questionnaire. The questionnaire will be used for screening of required qualifications (education, experience, designations, etc). Note: Your resume, submitted through your online profile, will be used to support the information you provide in your questionnaire.

IMPORTANT: the online questionnaire cannot be saved and will time out after 60 minutes. You must complete the questionnaire and submit your application within 60 minutes or you will lose any information you have entered. Further instructions are provided in the questionnaire and are also available on the Resources for Applicant page on MyHR



The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.


Unless otherwise specified in the posting above, only applications submitted using the BC Public Service Job Opportunities website will be accepted.


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